2016 APWA 58th Annual Conference & Equipment ....

Description :


2016 Conference & Equipment Show

SPONSORSHIP REGISTRATION

May 4th - 6th, 2016 ~ Hotel Roanoke & Conference Center

"Public Works Gets Things Done"

Your support and involvement are paramount to the success of this event. To show our appreciation, we have created various tiers of support to provide maximum exposure and exceptional benefits. This is an amazing and economical opportunity to reach out to your customers, spotlight your products and demonstrate your dedication to APWA and its members.

For Sponsorships that include Exhibit Space and Conference Registrations:

INSURANCE REQUIREMENTS (for sponsorships that include exhibit space):  Exhibitors shall insure their own exhibits and display materials. Exhibitors shall carry Public Liability Insurance with a $1,000,000.00 combined single limit or bodily injury, accident, and property damage combined per incident. Certificates of insurance should be submitted to the chapter no later than 30 days prior to the first day of exhibits. Mail Certificates of insurance to:  APWA Mid-Atlantic Chapter, 11712C Jefferson Ave #254, Newport News, VA 23606 APWA@associationbuilders.com

ELECTRICITY: Exhibitors needing electricity will need to coordinate this through the hotel. Please use the vendor request form below.

GRATIS REGISTRATIONS (for sponsorships that include Conference Registrations): You will need to register any conference attendees that are associated with your sponsorship on this page. Please review the details below for information on which sponsorships include full conference registrations. Full Registration includes access to the Wednesday evening Opening Reception, Thursday evening Networking Event, Exhibit Hall, Educational Sessions, Breakfast on Thursday and Friday & Lunch on Thursday.

CANCELLATIONS: must be made in writing by April 15th. A $25 cancellation fee will be applied.   No refunds after April 15th. 

Diamond Sponsor:  $2,500 & Greater 

  • Full page Ad in program
  • 2 exhibit booths in display area
  • Full registration for 4 participants plus 4 additional tickets for Opening Reception and Networking Event
  • Recognition in APWA Chapter Newsletter 

Platinum Sponsor:  $2,000 

  • ½ page ad in program
  • 1 exhibit booth in display area
  • Full Registration for 3 participants plus 3 additional tickets for Opening Reception and Networking Event 
  • Recognition in APWA Chapter Newsletter 

Gold Sponsor:  $1,500 

  • ¼  page ad in event program
  • 1 exhibit booth in display area
  • Full Registration for 2 participants plus 2 additional tickets for Opening Reception and Networking Event
  • Recognition in APWA Chapter Newsletter 

Silver Sponsor:  $1,000 

  • 1/8  page ad in event program
  • Full Registration for 2 participants plus 2 additional tickets for Opening Reception and Networking Event
  • Recognition in APWA Chapter Newsletter 

Bronze Sponsor: $500  

  • Listing in Conference program 
  • Full registration for 1 participant plus 1 additional ticket for Opening Reception and Networking Event
  • Recognition in APWA Chapter Newsletter 

Friend of APWA Sponsor:  $300 

  • Listing in Conference program
  • Recognition in APWA  Chapter Newsletter 

Full Registration includes access to the Wednesday evening Opening Reception, Thursday evening Networking Event, Exhibit Hall, Educational Sessions, Breakfast on Thursday and Friday & Lunch on Thursday.

EVENT SPONSORSHIP OPPORTUNITIES

Equipment Road-E-O 

Equipment Donor 

  • Provide equipment to be utilized for the events.  Equipment provider will have the name of their organization prominently displayed at the event, the conference center, on the event t-shirts and in the conference program. 

If you are interested in being an equipment donor please contact Mr. Billy Basham, City of Roanoke at (540) 853-6846

Prize Sponsor $175 

  • There are seven opportunities to sponsor an event at $175 per event.  The sponsor will have the name of their organization prominently displayed at the event, the conference center, during the prize give away, on the event t-shirts and in the conference program. 

T-Shirt Sponsor $150 

  • Every participant in the equipment Road-E-O receives an event t-shirt.  T-Shirt sponsors by donating $150 will have the name of their organization prominently displayed at the event, the conference center, on the event t-shirts and in the conference program. 

Lunch Sponsor $150 

  • Every year at the equipment Road-E-O one of the highlights of the event is the lunch.  This is an opportunity for participants to sit down and get to know each other.  Lunch sponsors by donating $150 will have the name of their organization prominently displayed at the lunch area, the conference center, on the event t-shirts and in the conference program. 

Logos for the Road-e-o and Golf Sponsorships Display Boards must be formatted as jpeg, pdf or eps and are due by March 15, 2016.  Please email to APWA@associationbuilders.com

Golf Tournament:  

Hole Sponsor($100)

Beverage Sponsor ($150)

Food Sponsor ($150)                        

Opening Reception:  Food and Beverage Sponsor $200 

  • The first night of the conference the exhibit floor is opened with a reception. This is an opportunity for attendees and exhibitors to meet.  Sponsors for this event will have the name of their organization prominently displayed at the conference center and in the conference program. 

Thursday Night Social:  

  • This year at the conference the social event will be held at the Virginia Museum of Transportation.  This is a great networking event for all of the attendees, exhibitors and sponsors.  The chapter is looking for: 

Naming Rights $2,000 

  • In return for this level of sponsorship the social event will be titled the “Organization Name Night at the Museum”.  The organization’s name will be on all of the literature associated with the event.  Signage at the Virginia Museum of Transportation will prominently display the organization’s name during the social event.  Also, the organization’s name will be displayed at the conference center and in the conference program.  

This level of sponsorship (Naming Rights) includes 3 gratis conference attendee registrations.  There will be only one sponsor for this Event.

Food and Beverage Sponsor $500 

  • Sponsors for this event will have the name of their organization prominently displayed at the social event, conference center and in the conference program. 

Image

Ads to be emailed to APWA@associationbuilders.com not later than March 15, 2016. 

Acceptable Advertisement formats are jpeg, pdf or eps.

HOTEL ROOM BLOCK - NOW OPEN!   Guests of the 58th Annual Conference and Equipment Show will be staying at the Hotel Roanoke Conference Center 110 Shenandoah Avenue, Roanoke, Virginia, 24016-2025, USA TEL: +1-540-985-5900 Click the link above to book your room today! Don't Delay, the room block closes April 10th! Conference Room Rate is $104.00 a night plus Taxes!

Sponsorships must be paid in full by Friday, April 1, 2016 to insure inclusion in the conference program and exhibit spaces where applicable.

You will have to log in to register for this event.  If you’ve never logged onto APWA.net then Create a FREE Account.  If you are unable to remember your username, please contact APWA Membership Services at 800-848-APWA (2792).  If you believe you are a member of APWA, and are unable to access a member record, please contact APWA Membership Services at: 800.848.APWA (2792)

Event Date & Time:

5/4/2016  8:00 AM - 5/6/2016  6:00 PM




Venue :

Hotel Roanoke & Conference Center
110 Shenandoah Avenue, NE
Roanoke , VA , 24016



Contact Person :

Jennifer Morrone
Email : apwa@associationbuilders.com
Phone : (757) 412-2664
Company : APWA Mid Atlantic Chapter
Title : Chapter Administrator





Registration Items :


For Attendees:
  Diamond Sponsor - Includes 4 Conference Registrations
  Platinum Sponsor - Includes 3 Conference Registrations
  Gold Sponsor - Includes 2 Conference Registrations
  Silver Sponsor - Includes 2 Conference Registrations
  Bronze Sponsor- Includes 1 Coneference Registration
  Friend of APWA
  Gratis Sponsor Attendee #1
  Gratis Sponsor Attendee #2
  Gratis Sponsor Attendee #3
  Gratis Sponsor Attendee #4
  Equipment Road-E-O Equipment Donor
  Equipment Road-E-O - Prize Sponsor
  Equipment Road-E-O - T-Shirt Sponsor
  Equipment Road-E-O - Lunch Sponsor
  Golf Tournament - Hole Sponsor
  Golf Tournament - Beverage Sponsor
  Golf Tournament - Food Sponsor
  Opening Reception - Food & Beverage Sponsor
  Thursday Night Social - Naming Rights - Includes 3 Conference Registrations
  Thursday Night Social - Food & Beverage Sponsor
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