2018 Conference and Equipment Show EXHIBITO ....

Description :

Exhibitor Registration       

Your support and involvement are paramount to the success of this event.  This is an amazing and economical opportunity to reach out to your customers; spotlight your products and demonstrate your dedication to APWA and it's members.


Please refer to the "Insurance Reqts Liability Waiver" document at the end of this page.  Each exhibitor registration requires submission of an executed "Insurance Reqts  Liability Waiver" document. 

Cancellations must be received in writing no later than COB, April 13, 2018.  A $25 cancellation fee will be applied.  No refunds after April 13, 2018. 

Booth Description Cost
Standard Exhibit Booth, Each - Early Bird Registration (Register by March 23, 2018)$600
Standard Exhibit Booth, Each - Regular Registration (Register after March 23, 2018)$800
Second Standard Exhibit Space$425
Additional Standard Exhibit Space, Each  (After Second Standard Booth)$225
Each Additional Attendee - (After 2)$175
Large Exhibit Booth , Each - Early Bird Registration (Register by March 23, 2018)$1500
Large Exhibit Booth , Each - Regular Registration  (Register after March 23, 2018)$1800
(Limited to 4 Spaces) Outdoor Exhibit Space, Each, Must Receive by March 23, 2018.  (Limited to use only on Wednesday, May 2.)$1500

Standard Exhibit Booth is 10’ x 10’ and includes: 8-ft backdrape, 3’ siderails, 1-topped & skirted table, 2-folding chairs, 1-ID sign, 1-wastebasket.   Large Exhibit Booth (labeled as “EQ” on floor plan) is 30’ x 30’. Exhibit registration includes attendance for 2. Please provide contact information for the 2 people who will be attending the conference below.  Names need to be provided at time of registration.  Substitutes must be received in writing no later than COB April 13, 2018.  Additional exhibitor registrations can be added at a reduced fee on this registration page. 

Any exhibitor needing carpet and utilities (electricity, phone line, others) should refer to the documents linked at the end of this registration page or contact the Fredericksburg Expo Center directly.  Carpet and utilities are not included with the Exhibitor registration.  

Four Out Door spaces are available measuring approximately 10-ft by 40-ft.

Exhibit space assignments will be made by the Conference Committee and each exhibit space will be confirmed by the Conference Committee no later than March 30, 2018. 

Two drink tickets to the Thursday night networking social are included with each Exhibit registration. We hope you will stay for this event and network with the Conference Attendees. Exhibitors desiring extra Thursday night networking social tickets, other than those included with the Exhibit booth registration, may purchase tickets in advance. We cannot guarantee Thursday night networking social tickets will be available on-site so advance purchase is suggested.  Once the specific details for Thursday's event have been finalized, those details will be updated here. 

Important Deadlines

Early Bird Deadline  3/23/2018

Payment Deadline  3/23/2018 (unpaid spaces will be released after this date)

Last Day to Register 4/13/2018

Cancellation Deadline 4/13/2018 5pm  (No refunds will be given after this date)

Exhibit Hall Time Table: 

Tuesday May 1, 2018
Set-Up                   12:00 noon to 5:00 p.m. 

Wednesday, May 2, 2018
Set-Up                    8:00 - 3:00 p.m.
Exhibit Hall Open       4:30 - 8:00 p.m.
Reception                6:00 - 8:00 p.m.
Outdoor (Wed. only) 9:00 - 5:00 p.m.
  (Outdoor Equipment must be removed Wed.)

Thursday May 3, 2018
Exhibit Hall Open    8:00 - 5:00 p.m.
Move-out                   5:00 - 7:00 p.m. 

Lodging for the 60th Annual Conference and Equipment Show has been arranged at two locations: 

Hampton Inn & Suites Fredericksburg -at Celebrate Virginia, 1080 Hospitality Lane Fredericksburg, Virginia  22401.  Phone: 540-786-5530.  Lodging is not included with the Conference registration.  Please select the following link to reserve your room at the Hampton Inn & Suites Fredericksburg.  Hampton Inn & Suites reservation link. 

Homewood Suites by Hilton, 1040 Hospitality Lane, Fredericksburg, Virginia 22401. Phone 540-786-9700. Lodging is not included with the Conference registration.  Please select the following link to reserve your room at the Homewood Suites. Homewood Suites reservation link.    


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Event Date & Time:

5/2/2018  8:00 AM - 5/3/2018  6:00 PM

Venue :

Fredericksburg Expo Center
2371 Carl Silver Parkway
Fredericksburg , VA , VA 22401

Contact Person :

Jennifer Cook
Email : apwa@associationbuilders.com
Phone : (757) 412-2664
Company : APWA MidAtlantic Chapter
Title : Chapter Administrator

Registration Items :

For Attendees:
  Exhibit Booth Registration
  Second Booth (Exhibit)
  Additional Exhibit Space (After Second Booth)
  Exhibitor Attendee - Gratis
  Each Additional Exhibitor Attendee - After 2
  Large Exhibit Booth
  Outdoor Exhibit Space

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