2018 Conference & Equipment Show SPONSORSHI ....

Description :


Sponsorship Registration 

Your support and involvement are paramount to the success of this event. To show our appreciation, we have created various tiers of support to provide maximum exposure and exceptional benefits. This is an amazing and economical opportunity to reach out to your customers, spotlight your products, and demonstrate your dedication to APWA and its member.  The earlier you register and make the sponsor payment, the sooner we can post your role on the Conference website and related notifications. Recognition of our 2018 Conference sponsors begins when completed registration forms and payments are received.  All sponsors are recognized in Chapter Works Weekly, which is sent to numerous public works agencies and service providers across Virginia, Maryland, D.C, West Virginia, and beyond.

To ensure sufficient time for material ordering and printing, payment and artwork must be received no later than March 16, 2018.  There are no refunds for sponsorship cancellations.  


INSURANCE REQUIREMENTS

Please refer to the "Insurance Reqts Liability Waiver" document at the end of this page.  Each exhibitor registration requires submission of an executed "Insurance Reqts & Liability Waiver" document. 


 Diamond Sponsor:  $2,500 & Greater

  • Full page Ad in program
  • 2 standard exhibit booths in display area
  • Full registration for 4 participants plus 4 additional tickets for the Wednesday Opening Reception and the Thursday Networking Social Event
  • Recognition in APWA Chapter Newsletter 

Platinum Sponsor:  $2,000 

  • ½ page ad in program
  • 1 standard exhibit booth in display area
  • Full Registration for 3 participants plus 3 additional tickets for the Wednesday Opening Reception and the Thursday Networking Social Event 
  • Recognition in APWA Chapter Newsletter 

Gold Sponsor:  $1,500 

  • ¼  page ad in event program
  • 1 standard exhibit booth in display area
  • Full Registration for 2 participants plus 2 additional tickets for the Wednesday Opening Reception and the Thursday Networking Social Event 
  • Recognition in APWA Chapter Newsletter

Silver Sponsor:  $1,000 

  • 1/8  page ad in event program
  • Full Registration for 2 participants plus 2 additional tickets for the Wednesday Opening Reception and the Thursday Networking Social Event
  • Recognition in APWA Chapter Newsletter 

Bronze Sponsor: $500  

  • Listing in Conference program 
  • Full registration for 1 participant plus 1 additional ticket for the Wednesday Opening Reception and the Thursday Networking Social Event
  • Recognition in APWA Chapter Newsletter 

Friend of APWA Sponsor:  $300 

  • Listing in Conference program
  • Recognition in APWA  Chapter Newsletter 

Full Registration includes access to the Wednesday Opening Reception, Thursday Networking Social Event, Exhibit Hall, Educational Sessions, breakfast on Thursday and Friday, and lunch on Thursday.

Standard exhibit booth is 10-ft x 10-ft. 

Program Booklet Ad Size:

Ad artwork and logos to be emailed to jenniferc@associationbuilders.com no later than March 16, 2018 - Logos must be formatted as jpeg, pdf, or eps and are due no later than COB March 16, 2018.    

Additional Sponsorship Opportunities

Conference & Equipment Show Attendee Tote Bag:

  • Up to two (2) Sponsors have the opportunity to have their logos printed on this give-away, providing great visibility during and after the event.  The first two Sponsors will have their logos printed on one side of the bag and the Conference & Equipment Show logo on the opposite side.  Payment and artwork must be received no later than March 2, 2018.

  • Tote Bag Sponsor (each)         $1000 - Up to two (2)

Conference & Equipment Show - Event Sponsorship Opportunities

(Separate from Diamond-Platinum-Gold-Silver-Bronze-Friend Sponsorship)

Wednesday Equipment Road-E-O:

Equipment Donor 

  • Provide equipment to be utilized for the events.  Equipment provider will have the name of their organization prominently displayed at the event, the expo center, on the event t-shirts and in the conference program. If you are interested in being an equipment donor please contact Mr. Steve Yob, Henrico County DPW, yob@henrico.us.

Prize Sponsor $200 

  • There are seven opportunities to sponsor an event at $200 per event.  The sponsor will have the name of their organization prominently displayed at the event, the expo center, during the prize give away, on the event t-shirts and in the conference program. *

T-Shirt Sponsor $150 

  • Every participant in the equipment Road-E-O receives an event t-shirt.  T-Shirt sponsors, by donating $150, will have the name of their organization prominently displayed at the event, the expo center, on the event t-shirts and in the conference program. *

Lunch Sponsor $150 

  • Every year at the equipment Road-E-O one of the highlights of the event is the lunch.  This is an opportunity for participants to sit down and get to know each other.  Lunch sponsors, by donating $150, will have the name of their organization prominently displayed at the lunch area, the expo center, on the event t-shirts and in the conference program. *

*Logos for the Road-e-o and Golf Sponsorships Display Boards must be formatted as jpeg, pdf or eps and are due no later than COB March 2, 2018.

Wednesday Opening Reception:

Food and Beverage Sponsor $250 

  • The first night of the conference on the exhibit floor is celebrated with a reception. This is an opportunity for attendees and exhibitors to meet.  Sponsors for this event will have the name of their organization prominently displayed at the Fredericksburg Expo center and in the conference program.

Corn Hole Sponsor $250

  • Take advantage of the participant's abilities to throw the bag into the corn hole! Corn hole will be set-up near Exhibit Space 426.

Thursday Evening Networking Social:  

  • Last year we enjoyed the warm hospitality of the A. Smith Bowman Distillery.  We will have a similar location for this year's reception.  More information will be given once all the details have been finalized.

Thursday Evening Networking Social Naming Rights $3,000 

  • In return for this level of sponsorship the social event will be titled the “Insert Your Name Here" Reception.  

The Naming Rights sponsorship includes 4 full conference attendee registrations.  There will be only one sponsor for this event.

Food and Beverage Sponsor $500 

  • Sponsors for this event will have the name of their organization prominently displayed at the social event, Fredericksburg Expo Center and in the conference program. 

Transportation Sponsor $250

  • Sponsors for this event will have the name of their organization prominently displayed at the social event, on the buses, at the Fredericksburg Expo Center, and in the conference program.  We are looking for more than three sponsors for the Thursday Night Networking Social Transportation Sponsor.  

Golf Tournament:

  • Hole Sponsor ($100)
  • Beverage Sponsor ($150)
  • Food Sponsor ($150)

Lodging for the 60th Annual Conference and Equipment Show has been arranged at two locations:

Hampton Inn & Suites Fredericksburg -at Celebrate Virginia, 1080 Hospitality Lane Fredericksburg, Virginia  22401.  Phone: 540-786-5530.  Lodging is not included with the Conference registration.  Once all lodging details have been confirmed, that information will be updated here.

Homewood Suites by Hilton, 1040 Hospitality Lane, Fredericksburg, Virginia 22401. Phone 540-786-9700. Lodging is not included with the Conference registration. Once all lodging details have been confirmed, that information will be updated here.

Please reference group code APW when making your reservation. Contact the Hampton Inn & Suites Fredericksburg -at Celebrate Virginia for government per diem rates.  Government per-diem does not apply to non-government employees and the hotel typically requires government ID at check-in to qualify for the rate.


You will have to log in to register for this event.  If you’ve never logged onto APWA.net then Create a FREE Account.  If you are unable to remember your username, please contact APWA Membership Services at 800-848-APWA (2792).  If you believe you are a member of APWA, and are unable to access a member record, please contact APWA Membership Services at: 800.848.APWA (2792)

Event Date & Time:

5/2/2018  8:00 AM - 5/4/2018  1:00 PM




Venue :

Fredericksburg Expo Center
2371 Carl Silver Parkway
Fredericksburg , VA , 22401



Contact Person :

Jennifer Cook
Email : apwa@associationbuilders.com
Phone : (757) 412-2664
Company : APWA Mid Atlantic Chapter
Title : Chapter Administrator





Registration Items :


For Attendees:
  Diamond Registration
  Platinum Sponsor
  Gold Sponsor
  Silver Sponsor
  Bronze Sponsor
  Friend of APWA
  Gratis Sponsor Attendee #1
  Gratis Sponsor Attendee #2
  Gratis Sponsor Attendee #3
  Gratis Sponsor Attendee #4
  Equipment Road-E-O - Prize Sponsor
  Equipment Road-E-O - T-Shirt Sponsor
  Equipment Road-E-O - Lunch Sponsor
  Golf Tournament - Hole Sponsor
  Golf Tournament - Beverage Sponsor
  Golf Tournament - Food Sponsor
  Wednesday Opening Reception - Food & Beverage Sponsor
  Thursday Evening Networking Social - Naming Rights - Includes 4 Conference Registrations
  Thursday Evening Networking Social - Food & Beverage Sponsor
  Conference and Equipment Show Attendee Tote Bag
  Corn Hole Sponsorship
  Thursday Evening Networking Social Transportation Sponsor
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